Legal

Data Privacy & Security.

How we handle student, parent, and educator data as a partner to schools and districts.

Effective date: October 2, 2026

1. Our Commitment

Schools, districts, and families trust us with information about young people's growth, and we treat that trust as central to how we build the Service. This statement describes, in plain terms, the categories of data we handle, the role we play alongside a school or district, and the safeguards we maintain. It complements our Privacy Policy and Terms of Service.

2. Categories of Data We Handle

Depending on the pathway, we handle the following categories of information:

  • Identity and account data: name, email, role, and institutional affiliation;
  • Program and progress data: level and module completion, baseline and skill-demonstration results, and portfolio entries tied to the Wholeness Dashboard;
  • Cohort and session data: participation records for parenting cohorts and teacher certification sessions; and
  • Communications: messages exchanged with our team regarding support or administration of an account.

We do not collect more than is needed to deliver the pathway a student, parent, or teacher is enrolled in, and we do not use this data to build advertising profiles.

3. Our Role Alongside Schools and Districts

For Learning for Wholeness™ and Teaching for Wholeness™, access is provisioned through a school or district, and we act as a service provider to that institution with respect to student data, consistent with the role recognized under the Family Educational Rights and Privacy Act (FERPA) and comparable state student privacy laws. The school or district remains the record-holder for student information, and we use student data only to deliver the Service on the institution's behalf, under the direction of that institution's administrator.

4. How We Protect Data

We maintain safeguards appropriate to the sensitivity of the information we hold, including:

  • Encryption of data in transit;
  • Access controls that limit who on our team can view account and progress data, based on role and need;
  • Separation of accounts by institution, so one school or district's data is never visible to another; and
  • Ongoing review of our practices as the platform and its user base grow.

5. Data Minimization and Retention

We retain program and progress data for as long as an account is active and for a reasonable period afterward, so that a learner's record can carry forward across levels. A school, district, or parent may request deletion of data at any time, and we will act on that request promptly once we have confirmed it with the appropriate account holder.

6. No Sale of Data, No Third-Party Advertising

We do not sell student, parent, or educator data, and we do not share it with third parties for their own marketing or advertising purposes. Information is used only to provide, support, and improve the Service.

7. Service Providers

We work with a small number of service providers who support core functions such as hosting and communications. Each is bound to use data only as we direct, and only to the extent necessary to perform their function for us.

8. Incident Response

If we become aware of an incident affecting the security of personal data, we will notify the affected school, district, or account holder without undue delay, consistent with applicable law, and work with them on appropriate next steps.

9. Requests and Questions

School and district administrators, parents, and educators can reach our team directly with any question about how data is handled for their account, or to request access, correction, or deletion of information.

10. Contact Our Team

For any data privacy or security question, contact us at info@wholenesseducation.com.